Administrative Assistant

Onyx Renewable Partners L.P. is seeking an Administrative Assistant to join our growing and dynamic team in our New York Headquarters Office. The Administrative Assistant is responsible for a broad variety of administrative tasks including managing calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Responsible for arranging internal office moves and providing arrangements for office meetings.

Onyx Renewable Partners L.P. is a portfolio company of global investment giant Blackstone, provides flexible, creative solutions for the development, finance, construction and operation of Commercial & Industrial distributed generation and utility-scale solar as well as wind power projects in North America. With its industry experience and expertise in structured finance and development, coupled with its access to Blackstone’s deep capital pool, Onyx is positioned to make an immediate impact on the Renewable Energy market in North America.

Main Job Tasks and Responsibilities

  • Plans, coordinates and ensures schedules are followed and respected for any executive staff member upon request

  • Act as the point of contact between the executive and internal/external clients

  • Back up to Office Administrator/FrontDesk

  • Monitor incoming emails and answer or forward as required along

  • Undertake the tasks of receiving calls, take messages and routing correspondence

  • Handle executives’ and HR requests and queries appropriately

  • Fax, scan and copy documents

  • Update and maintain databases such as mailing lists, contact lists and client information

  • Retrieve information when requested

  • Perform work related errands

  • Participate as needed in special department projects.

  • Plans, coordinates and ensures schedules are followed and respected

  • Research, prioritize, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

  • Provide a bridge for smooth communication between the executives and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

  • Work closely and effectively with the Director of HR and executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping them updated.

  • Successfully complete critical aspects of deliverables with a hands-on approach.

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Key Competencies

  • Initiative

  • Leadership

  • Time Management

  • Decision Making

  • Communication Proficiency

  • Organization Skills

  • Up-to-date with advancements in office gadgets and applications

The position is based at the Company’s headquarters in New York City. The person taking this position will need to be able to work from the office 5 days a week.

Qualifications

  • Ability to work and interact with corporate management and others at all levels

  • Demonstrate strong leadership, communication, analytic, organization and implementation skills

  • Experience with corporate organizational documents a must.

  • Demonstrated ability to plan, prioritize and organize multiple tasks

  • Excellent oral and written communication skills

  • Ability to thrive in a fast-paced, entrepreneurial culture with a flat management structure

  • Positive, collaborative, can-do attitude

  • Results-oriented, uncompromising integrity, excellent communication and leadership skills

  • Technical Knowledge Preferred: Proficiency in Microsoft Excel and working knowledge in other MS Office products, ADOBE, Nexonia and Zenefits or other equivalent programs

  • Physical Requirements for Position: Walking, Sitting, Standing, Hearing, Effective Verbal Communication, Vision, Inside environmental conditions, sedentary work

EEO Statement 

Onyx Renewable Partners L.P. (“Onyx”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Onyx complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Onyx expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Onyx’s employees to perform their job duties may result in discipline up to and including discharge.